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Ndlambe Local Municipality’s Fire & Emergency telephone numbers are experiencing challenges. In the interim, the public are requested to use the alternative numbers provided in this notice.
- Who it is for:
- the public needing Fire & Emergency telephone contact
- How to act on it:
- Call the alternative numbers listed in the notice instead of the non-working numbers.
Employees can disclose suspected or alleged criminal or other irregular conduct affecting them and/or the municipality without fear of reprisals, and the policy is intended to provide clear guidelines and protection against reprisals as a result of such disclosure.
- Who it is for:
- Employees of Ndlambe Local Municipality who need to report concerns that fall outside the scope of grievance procedures
- How to act on it:
- Use the whistleblowing disclosure procedures described by the policy to report concerns that fall outside grievance procedures, rather than using inappropriate channels.
If an employee is on stand-by duty but is not called out, they will still be eligible for stand-by allowance payment as determined in accordance with the Collective Agreement.
- Who it is for:
- Ndlambe Municipality employees who are on authorised stand-by duty
- How to act on it:
- Be assigned to stand-by duty; if you are not called out, you remain eligible for stand-by allowance payment as determined by the Collective Agreement.
Employees who provide essential services may receive a stand-by allowance when they are authorised by the manager (or nominee) and HR to be eligible for stand-by allowance payment, and when they are on standby as determined by the employer.
- Who it is for:
- Ndlambe Municipality employees who are eligible for stand-by allowance (excluding the Municipal Manager, Section 56 Managers and other managers reporting directly to the Municipal Manager, and employees who work less than 24 hours in a month)
- How to act on it:
- Be authorised by the manager (or his/her nominee) and HR to be eligible for stand-by allowance payment, and be assigned to standby duty as part of the employer-determined stand-by period/schedule.
New appointees may receive reimbursement/payment for the lowest of three quotations for removal of furniture and household items, using a 60/40 split (60% employer and 40% employee), if the appointee resides outside 120km radius from the Municipal jurisdiction at the time of appointment and the removal expenses are claimed within 6 months after commencement of duties, subject to prior approval by the Municipal Manager or delegated person.
- Who it is for:
- new appointees (prospective employees) of Ndlambe Municipality who meet the distance and timing conditions
- How to act on it:
- Obtain prior approval by the Municipal Manager or delegated person, ensure the appointee resides outside 120km radius from the Municipal jurisdiction at the time of appointment, use the lowest of the three quotations for removal of furniture and household items, and claim the removal expenses within 6 months after commencement of duties.
Ndlambe Municipality provides a monthly data card (WiFi modem) allowance for only selected employees to enable internet access for official work after hours from home or when away from the office, for official purposes only. The Municipal Manager determines the amount (not unlimited), and the policy restricts open lines for employees below a specified level.
- Who it is for:
- Selected employees who need internet access for official purposes after hours from home or when on business away from the office
- How to act on it:
- Be selected for the data card (WiFi modem) contract and receive the monthly allowance as determined by the Municipal Manager, ensuring it is for official purposes only and within the policy limits.
Ndlambe Municipality provides a fixed monthly, additional taxable cellphone allowance to listed employees to cover rental/subscriptions and official calls made from their private cell phones for official purposes, with amounts set by employee occupation and reviewed annually by the Municipal Manager.
- Who it is for:
- Deputy Directors, Managers, and other identified and approved officials who use private telephones for official purposes
- How to act on it:
- Be an employee in the listed occupation categories (Deputy Directors, Managers, or other identified and approved officials) and comply with the conditions for officials in receipt of the allowance (including acquiring service from South African mobile operators, providing official cell numbers to Corporate Services, and being available at all times).
Departments or divisions may use petty cash facilities to make minor and recurring payments when it is impracticable to obtain cheque payments for every expense, by applying in writing for a petty cash facility and operating it through a designated petty cash officer with required records and supporting documents.
- Who it is for:
- Departments/divisions of Ndlambe Local Municipality needing cash for minor and recurring payments
- How to act on it:
- Submit a written application to the Municipal Manager for a petty cash facility (or increase of an existing petty cash float), stating reasons, amount required, and the cost centre; if authorised, operate through the designated Petty Cash Officer and keep a formal petty cash register.
Departments/divisions may apply in writing to the Municipal Manager for a petty cash facility or for an increase to the operational amount of an existing petty cash float, stating the reasons, the amount needed (for about one month), and the cost centre.
- Who it is for:
- departments or divisions needing cash for minor and recurring payments where cheque payments for every expense are impracticable
- How to act on it:
- Submit a written application to the Municipal Manager stating the reasons for the need, the amount required for operation, and the cost centre; the amount should cover expenses for approximately one month.
Ndlambe Local Municipality provides fuel cards and/or maintenance facilities to the Mayor political office bearer to enable official duties, subject to rules on receipts, odometer readings, vehicle registration numbers, signatures, and monthly submission for reconciliation.
- Who it is for:
- Mayor political office bearers and delegated employees who drive or utilize Ndlambe Municipality resources
- How to act on it:
- Use the fuel card for official duties and ensure required receipt details and signatures are obtained; submit all receipts and monthly logbook copies to Assistant Director – Expenditure on or before the 25th of every month for reconciliation purposes.
Any employee who feels aggrieved by the application of the policy may submit a grievance using the grievance procedure (SALGBC) and also in terms of the Labour Relations Act, 108 of 1995.
- Who it is for:
- Any employee who feels aggrieved by the application of the policy
- How to act on it:
- Submit a grievance in terms of the grievance procedure (SALGBC) as well as the Labour Relations Act, 108 of 1995.
If a fuel card is lost or stolen, the cardholder must report it within reasonable times but not exceeding 12 hours to the Assistant Director - Expenditure and to the Bank; costs may be deducted from the cardholder’s salary as stated in the contract with First National Bank.
- Who it is for:
- Fuel card holders (Mayor political office bearers and delegated employees)
- How to act on it:
- Report the lost or stolen card to Assistant Director - Expenditure and to the Bank within 12 hours; costs will be deducted from the cardholder’s salary as per the contract with First National Bank.