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Financial Policy

EMMANUEL PRIVATE SCHOOL

Official source

Source domain: epsvaal.org.za

Collected on 6 August 2026

Always confirm details on the official source before acting.

What this means

This document is the official Financial Policy of Emmanuel Private School, effective from 1 January 2017, outlining financial governance, budgeting, fee structures, income sources, asset management, and accountability procedures. It specifies that the school is non-profit, self-supporting, and governed by its Governing Board, with the Executive Committee responsible for budgeting and financial management. Key provisions include monthly tuition fees due by the 3rd, penalties for late payment, non-refundable fees, and strict enrolment exit procedures. The policy also details how donations, subsidies, and financial data are managed and reports to the Department of Education.

What this document offers

Read out of this document by Govermate's AI, in its own words. Each one quotes the line it came from — confirm on the official source before acting.

access to school resource serviceOngoing

PACES Access

PACES are user charges for school resources and services, not purchases. They are issued only if accounts are up to date. Late payment results in suspension of new Paces.

Who it is for
students and parents/guardians
How to act on it
Ensure tuition fees are paid by the 3rd of the month to maintain PACES access
Show the line this came from
Failure to settle the account by the 7th of each month will result in stopping the issuing of new Paces
monthly fee payment obligationOngoing

Tuition Fee Payment

Parents or guardians must pay monthly tuition fees by the 3rd of each month. Late payments incur interest and may result in suspension of Paces and child attendance until payment is settled.

Who it is for
parents or guardians of students at Emmanuel Private School
How to act on it
Pay tuition fees by the 3rd of each month via the school's financial system
Show the line this came from
All fees shall be paid by the 3rd of each month, after which interest will be charged at the maximum permissible interest rate.
student exit notification requirementOngoing

Enrolment Termination Notice

A student may leave the school only after providing one month’s written notice. The last month’s fee is due even if leaving at year-end.

Who it is for
parents or guardians of students
How to act on it
Submit one month’s written notice to leave the school
Show the line this came from
1 month written notice required to leave
government financial subsidy applicationClosing date not stated

Financial Subsidy Application

The Exco may negotiate for a financial subsidy from the Department of Education under the SA Schools Act and the Rights and Responsibilities of Independent Schools policy, at its discretion.

Who it is for
Exco (Executive Committee)
How to act on it
The Exco negotiates for financial subsidy under the SA Schools Act and relevant policy
Closes
Closing date not stated in the source
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The Exco shall be permitted, at its discretion, to negotiate for financial subsidy in terms of the SA Schools Act and the Rights and Responsibilities of Independent Schools policy.
donor request permissionOngoing

Donation Request Approval

Only individuals approved by the Exco may request monetary donations from businesses or individuals on behalf of the school. All donations must be paid directly into the school’s account.

Who it is for
persons approved by the Exco
How to act on it
Apply for approval from the Exco to request donations on behalf of the school
Show the line this came from
Only persons approved by the Exco will be eligible to request monetary donations from businesses and / or individuals on the school’s behalf.

Key Takeaways

  • 1 January 2017
  • EPS Governing Board
  • Exco (Executive Committee)
  • annual audit
  • financial year: 1 January – 31 December
  • tuition fees due by 3rd of each month
  • interest charged after 3rd
  • suspension of Paces after 7th
  • enrolment termination after 21 business days
  • debt collection and legal recourse
  • 1 month written notice required to leave
  • last month charged: November
  • notice to leave at end of year due on 1 October
  • non-refundable enrolment and re-enrolment fees
  • PACES as user charge, not purchase
  • exchange rate impact on PACES cost
  • donations must be approved by Exco
  • financial subsidy under SA Schools Act
  • asset register maintained
  • computer accounting system with disaster recovery
  • audit access per GDE checklist
  • Emmanuel Private School
  • EPS Governing Board
  • Exco (Executive Committee)
  • King’s Way Early Learning Centre
  • Department of Education (DoE)
  • GDE management checklist
  • SA Schools Act
  • Rights and Responsibilities of Independent Schools policy