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“FORM 2 – REQUEST FOR ACCESS TO RECORD” under POPIA Regulation 7

Listed as “POPIA Form 2”

ST MARKS COMMUNITY SCHOOL

Official source

Source domain: stmarks.org.za

Collected on 6 August 2026

Always confirm details on the official source before acting.

What this means

This document is “FORM 2 – REQUEST FOR ACCESS TO RECORD” under POPIA Regulation 7. It is a form used by a requester to submit a request to the Information Officer for access to a specific record, including the requester’s personal information, particulars of the record, the type and manner of access requested, and the right to be exercised or protected. The form also sets out that a request fee must be paid before the request is considered (unless exempt) and includes sections for official use such as reference number, date received, and access fees.

Facts

Places

Eastern Cape

Key Takeaways

  • Document title: POPIA Form 2 – Request for Access to Record
  • Regulation: Regulation 7
  • To: The Information Officer
  • Requires proof of identity to be attached
  • If acting on behalf of another person, proof of authorisation must be attached
  • Includes sections for requester personal information (names, identity number, capacity, addresses, email, contact numbers)
  • Requires particulars of the record requested (description, reference number if known, further particulars)
  • Allows marking type of record (written/printed, virtual images, recorded words/sound, computer/electronic form)
  • Allows selecting form of access (printed copy, transcription, soundtrack transcription, flash drive, compact disc, cloud storage copy)
  • Allows selecting manner of access (personal inspection, postal services, courier, facsimile, email, cloud share/file transfer)
  • Includes preferred language option
  • Requires explanation of why the record is needed to exercise/protect a right
  • States a request fee must be paid before the request is considered; requester may qualify for exemption
  • Requester must indicate preferred manner of correspondence (postal address, facsimile, electronic communication)
  • Signed at (place) and on a specific day/date; includes signature of requester
  • Official use section: reference number, information officer details, date received, access fees, deposit
  • Information Officer
  • Requester
  • Person on whose behalf request is made (if applicable)