DocumentNot applicable3 of 3 opportunities in this document openPolicy

Travel and Subsistence Policy Officials 17-07-19

Bergrivier Local MunicipalityRef: BKN023/08/2013

Official source

Source domain: bergmun.org.za

Collected on 5 August 2026

Always confirm details on the official source before acting.

What this means

This document is the Bergrivier Municipality “Travel and Subsistence Policy and Procedures” approved by the Mayor’s Committee. It sets rules for how municipal representatives may claim subsistence and travel allowances for official travel outside the municipal area, including definitions, eligibility, and approval requirements. It also specifies limits and pre-approval for attendance at congresses, seminars and workshops, and outlines when overnight accommodation and related allowances may be claimed. The text provided includes the policy’s objective, definitions, and several key sections up to accommodation/overnight rules, but it is truncated before the full policy is shown.

What this document offers

Read out of this document by Govermate's AI, in its own words. Each one quotes the line it came from — confirm on the official source before acting.

event participation permissionOngoing

Pre-approval for attendance at congresses, seminars, and workshops

Officials from Bergrivier Municipality must obtain pre-approval before attending external events such as congresses, seminars, or workshops. The Executive Mayor must approve directors' attendance, while the Municipal Manager approves employees' attendance. Attendance is limited to one director plus up to two employees, or three with delegation rules.

Who it is for: directors and employees of Bergrivier Municipality planning to attend external conferences or training events
How to act on it: Apply for pre-approval through the appropriate authority: Executive Mayor for directors, Municipal Manager for employees.

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Congress/seminar attendance limits: Municipal Manager pre-approved by Executive Mayor; Directors pre-approved by Municipal Manager; employees limited to director + two employees (or up to three with director delegation rules);

financial allowanceOngoing

Subsistence and travel allowance for official travel outside Bergrivier Municipal Area

Employees and officials of Bergrivier Municipality may claim a subsistence and travel allowance when traveling on official business outside the municipal area. This includes a day allowance for trips lasting more than 5 hours without overnight accommodation, and an overnight allowance if away from work for more than 12 hours between 18:00 and 06:00 at a venue outside the municipal boundary. The allowance is based on SARS guidelines and does not require proof of expenses.

Who it is for: employees and officials of Bergrivier Municipality traveling on official business outside the municipal area
How to act on it: Submit a claim for reimbursement after travel, following the internal approval process; no documentation required for expenses.

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To create a guideline wherein the compensation for travelling and subsistence costs incurred or deemed to be incurred on behalf of Bergrivier Municipality (BM) can be handled in a practical, sensible, organized and effective manner.

accommodation allowanceOngoing

Overnight accommodation allowance for official travel

Officials may claim overnight accommodation and related allowances if they are required to stay overnight due to an event lasting more than one day, or if leaving before 07:30 would result in being out of the office for more than 6 hours and they choose to stay overnight.

Who it is for: municipal officials on official travel requiring overnight stays outside the Bergrivier Municipal Area
How to act on it: Claim the allowance after travel, provided the trip meets the criteria and prior approval has been obtained.

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Overnight accommodation may be allowed if event is >1 day or if leaving before 07:30 is required and delegates would be out of office >6 hours but wish to stay overnight;

Facts

Reference

BKN023/08/2013

Key Takeaways

Organisation: Bergrivier Municipality
Policy title: Travel and Subsistence Policy and Procedures
Date approved: 19 September 2007 (BK 2156 - 19 September 2007)
Amendments: BK 2797 (19 May 2009), RB 886 (28 September 2010), BKN023/08/2013, BKN065/03/2017, BKN020/09/2018, BKN028/11/2018
Objective: practical, organized handling of travelling and subsistence costs for municipal business
Subsistence/travel allowance applies for travel outside Bergrivier Municipal Area (WC013) and is based on SARS guidelines
Day allowance definition: away from work >5 hours, no overnight, meals not provided
Overnight allowance definition: away from work >12 hours (18:00–06:00) at a venue outside municipal boundary
Approval requirement: all travel on municipal business must be approved before entitlement
Subsistence allowance claim: may be claimed without furnishing proof of expenses
Congress/seminar attendance limits: Municipal Manager pre-approved by Executive Mayor; Directors pre-approved by Municipal Manager; employees limited to director + two employees (or up to three with director delegation rules)
Overnight accommodation may be allowed if event is >1 day or if leaving before 07:30 is required and delegates would be out of office >6 hours but wish to stay overnight
Bergrivier Municipality
Mayor’s Committee
Executive Mayor
Municipal Manager
Municipal Council / Councilors
Directors
SARS (South African Revenue Service)
SALGA (South African Local Government Association)