DocumentOngoingPolicy
Travel Subsistence Policy-Councillors
Bergrivier Local MunicipalityRef: BKN026/07/2017
Official source
Source domain: bergmun.org.za
Collected on 5 August 2026
Always confirm details on the official source before acting.
What this means
This document is the Bergrivier Municipality “Travel and Subsistence Policy for Councillors”. It sets out the framework for councillors’ travel allowances and reimbursement for official business travel, including definitions, eligibility requirements, approval and claim processes, and links to relevant South African legislation and upper limits for councillor remuneration/allowances. The policy was approved on 25 July 2017 (Council item BKN026/07/2017) and became effective on 1 August 2017, with earlier draft and later amendment history noted.
What this document offers
Read out of this document by Govermate's AI, in its own words. Each one quotes the line it came from — confirm on the official source before acting.
daily allowance opportunityOngoing
Subsistence Allowance for Official Travel
Councillors may receive a subsistence allowance for personal and incidental costs such as refreshments, snacks, and drinks during official travel outside the Bergrivier Municipal Area, provided they submit proof of direct expenses and the stay exceeds five hours overnight. This does not cover personal recreation.
- Who it is for
- full-time and part-time councillors in Bergrivier Municipality
- How to act on it
- Submit proof of direct expenses for meals when staying overnight more than five hours outside the Bergrivier Municipal Area (WC013) to the Finance department after approval by the Speaker
Show the line this came from
Day Allowance:- Means an allowance payable to a person who is away from his/her place of work, for a period exceeding five hours of stay overnight where meals are not provided as part of the visit. A day allowance equal to the actual cost of the meal, not exceeding an amount as determined by Council from time to time, will be paid to a Councillor on receipt of proof of direct expenses when travelling outside the boundaries of Bergrivier Municipal Area (WC013).
Facts
Reference
BKN026/07/2017
Key Takeaways
- Organisation: Bergrivier Municipality
- Title: Travel and Subsistence Policy for Councillors
- Directorate: Corporate Services
- Council item: BKN026/07/2017
- Date approved: 25 July 2017
- Effective date: 1 August 2017
- Applies to: full-time and part-time councillors within the municipality
- Travel allowance cap: up to 25% of annual total remuneration package
- Travel allowance conditions: SARS-acceptable logbook for official vs private kilometres; included in IRP5; councillor accounts to SARS
- Reimbursement: official distances reimbursed using Department of Transport kilometre tariffs; only for councillors who included travel allowance in remuneration package
- Approval requirement: official travel must be approved (Speaker recommends to Municipal Manager)
- Claim process: prescribed claim form completed and approved by Speaker; submit to Finance/ delegated official; weekly submissions by Tuesday 12:00 for Thursday processing (or monthly option); reimbursement with next salary if processed before salary cut-off
- Subsistence allowance: personal and incidental costs (e.g., refreshments/snacks/drinks); excludes personal recreation
- Bergrivier Municipality
- Executive Mayor
- Executive Deputy Mayor
- Speaker
- Municipal Manager
- Mayoral Committee
- South African Revenue Service (SARS)
- Department of Transport
- Minister (of the relevant portfolio determining upper limits)
- MEC for local government (province concerned)
- Constitution of the Republic of South Africa
- Remuneration of Public Office Bearers Act, 1998 (Act 20 of 1998)
- Municipal Finance Management Act (Act 56 of 2003)
- Income Tax Act, 1962 (Act 58 of 1962)
- Municipal Structures Act, 1998 (Act 117 of 1998)
- Local Government: Municipal Finance Management Act, 2003 (Act 56 of 2003)