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Amendment to Ward Committee Policy May 2018

Bergrivier Local MunicipalityRef: RVN038/05/2018

Official source

Source domain: bergmun.org.za

Collected on 5 August 2026

Always confirm details on the official source before acting.

What this means

This document is the Bergrivier Municipality “Ward Committee Policy”, amended under reference RVN038/05/2018 (May 2018). It sets uniform rules for the establishment and operation of ward committees, including eligibility and nomination of community members, election procedures, and the roles of the Speaker, ward councillors and ward committee members. It also states the ward committee’s status as an advisory, representative, independent and apolitical body, and outlines requirements such as equitable representation of women and rules for vacancies and meetings (with further sections listed in the table of contents).

What this document offers

Read out of this document by Govermate's AI, in its own words. Each one quotes the line it came from — confirm on the official source before acting.

community appointment opportunityOngoing

Nomination to serve on a ward committee

Residents of a Bergrivier Municipality ward can nominate themselves or others to serve on a ward committee. To be eligible, a person must be a registered voter in the ward, not be a council member or municipal employee, not be in arrears for rates or service charges for more than three months, not be insolvent or under curatorship, not have been convicted of imprisonment without option of fine for 12 or more months after February 1997, and not be declared of unsound mind.

Who it is for
registered voters in Bergrivier Municipality wards who meet eligibility criteria
How to act on it
Submit a completed nomination form (Annexure A) signed by the candidate and supported by at least five persons or a resolution from a formally constituted sector meeting.
Show the line this came from
Call for nominations: minimum 1 month before election meeting; placed in local media and on official municipal notice boards; Nomination form: Annexure A; must be accepted by candidate and undersigned by nominator/seconded by at least 5 persons OR supported by a resolution of a formally constituted sector meeting;
democratic election opportunityOngoing

Election to a ward committee

Registered voters in a Bergrivier Municipality ward may participate in the election of ward committee members. The election meeting must be announced at least seven calendar days in advance using at least two communication methods, such as local media and municipal notice boards. Only registered voters on the ward portion of the voters roll are allowed to vote.

Who it is for
registered voters in Bergrivier Municipality wards
How to act on it
Attend the ward committee election meeting as a registered voter on the ward portion of the voters roll.
Show the line this came from
Election meeting notice: at least 7 calendar days prior; at least 2 communication mechanisms (media, residents, municipal notice boards); Election meeting: no quorum required; only registered voters on the ward portion of the voters roll may vote; attendance registers must be completed;

Facts

Reference

RVN038/05/2018

Key Takeaways

  • Organisation: Bergrivier Municipality
  • Document title: Ward Committee Policy (Amended)
  • Reference number: RVN038/05/2018
  • Policy objective: uniform rules for establishment/operation of ward committees and roles of Speaker, ward committee members and councillors
  • Ward committee status: advisory body to ward councillor; representative; independent apolitical; impartial
  • Composition: ward councillor (chairperson) + 10 other community members living in the ward
  • Women must be equitably represented on the ward committee
  • Eligibility: must be registered voter in the ward; not a council member; not a municipal employee; not in arrears for rates/service charges > 3 months; not insolvent/under curatorship; not convicted with imprisonment without option of fine for 12+ months after Feb 1997; not declared of unsound mind
  • Call for nominations: minimum 1 month before election meeting; placed in local media and on official municipal notice boards
  • Nomination form: Annexure A; must be accepted by candidate and undersigned by nominator/seconded by at least 5 persons OR supported by a resolution of a formally constituted sector meeting
  • Election meeting notice: at least 7 calendar days prior; at least 2 communication mechanisms (media, residents, municipal notice boards)
  • Election meeting: no quorum required; only registered voters on the ward portion of the voters roll may vote; attendance registers must be completed
  • Bergrivier Municipality
  • Ward Councillor
  • Speaker (of the Council)
  • Municipal Manager
  • MEO (as referenced in election process)
  • Council (of Bergrivier Municipality)
  • Local Government: Municipal Structures Act, 1998 (Act 117 of 1998)
  • Local Government: Municipal Systems Act, 2000 (Act 32 of 2000)
  • Municipal Finance Management Act, 2003 (Act 56 of 2003)
  • Republic of South Africa Constitution, 1996