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DocumentOngoingPolicy

Selfoon-en-Data-Beleid-Jan 2023

Bergrivier Local MunicipalityRef: http://www.bergmun.org.za/sites/default/files/documents/Selfoon-en-Data-beleid-Jan%202023.pdf

Official source

Source domain: bergmun.org.za

Collected on 5 August 2026

Always confirm details on the official source before acting.

What this means

This document is a “Selfoon-en Data Beleid” (Mobile Communication Services and Data Policy) for the Bergrivier Municipality. It sets rules and criteria for allocating municipal mobile phones and data packages, managing contracts and equipment ownership, authorising benefits, and handling costs, reimbursements, repairs, replacements, and security. It also specifies how monthly airtime/data/SMS limits are managed using an electronic system called “Spend Manager”, including what happens when limits are exceeded.

What this document offers

Read out of this document by Govermate's AI, in its own words. Each one quotes the line it came from — confirm on the official source before acting.

reimbursement for mobile useOngoing

Reimbursement of personal mobile costs

Staff members may be reimbursed for personal mobile costs if they use their own device for official work. Reimbursements are processed based on actual usage and must be supported by evidence of business use. Over-limit usage costs are recovered from the employee's salary.

Who it is for
municipal staff using personal devices for official duties
How to act on it
Submit documentation of official usage; reimbursement is processed through payroll systems based on verified business use.
Show the line this came from
die koste van die betrokke personeellid verhaal word.

Facts

Reference

http://www.bergmun.org.za/sites/default/files/documents/Selfoon-en-Data-beleid-Jan%202023.pdf

Key Takeaways

  • Organisation: Bergrivier Munisipaliteit (Bergrivier Municipality)
  • Policy title: Selfoon-en Data Beleid (Mobiele Kommunikasie Dienste Beleid)
  • Purpose includes: guidelines for managing phones/data, granting benefits, reimbursing phone costs, equipment ownership control, staff responsibilities for safe keeping, misuse prevention and liability assurance
  • Applies to all Bergrivier Municipality personnel (permanent, temporary, or contract) with access to municipal mobile communication services or devices
  • Municipal mobile communication services are for business purposes, but private use is allowed and costs will be recovered from the relevant staff member
  • Monitoring of usage via electronic system: “Spend Manager”
  • Automatic eligibility for phones: Municipal Manager, Directors, Personal Assistants, and officials at post level T16 and higher
  • Phone allocation criteria for other staff include: >40% time outside office, need for constant communication, >20% average daily official calls, availability of funds, and after-hours availability
  • Automatic eligibility for data packages: Municipal Manager and Directors/Managers (as stated); other staff data eligibility determined using criteria similar to phone criteria (including >40% outside office time and after-hours availability)
  • Contract management: Department Administration maintains a register of all service contracts and data packages; contracts must be obtained via a lease agreement through the municipality’s procurement process
  • Ownership rule: only the SIM card remains Council property on upgrade/contract expiry; the phone is transferred to the staff member (excluding “bystandselfone”/support phones)
  • Lost/stolen phone reporting: report immediately to the relevant Head and Head: ICT; stolen/lost phone must be reported to SAPS within 24 hours and provide case number and sworn statement copy
  • Spend Manager limits: airtime (minutes), data (MB), and SMSes assigned as monthly limits; if limits reached, the line is not accessible until the next month
  • Over-limit costs: recovered from the staff member’s salary, with consideration of unused allocations; only highly exceptional cases may be considered with evidence of extraordinary incidents
  • BERGRIVIER MUNISIPALITEIT
  • Munisipale Bestuurder (Municipal Manager)
  • Direkteure (Directors)
  • Persoonlike Assistente (Personal Assistants)
  • Departement Administrasie (Department Administration)
  • Bestuurder: Administrasie (Manager: Administration)
  • Bestuurder-: Menslike Hulpbrondienste (Manager: Human Resources Services)
  • Hoof: IKT (Head: ICT)
  • SAPS (South African Police Service)
  • Spend Manager