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BELEID OOR DIE VERHURING VAN MUNISIPALE SALE EN FASILITEITE

Bergrivier Local MunicipalityRef: http://www.bergmun.org.za/sites/default/files/documents/Gewysigde%20Saalbeleid%20goedgekeur%20op%20Desember%202023%20vir%20publikasie%20op%20website.pdf

Official source

Source domain: bergmun.org.za

Collected on 5 August 2026

Always confirm details on the official source before acting.

What this means

This document is a policy of the Bergrivier Municipality titled “Beleid oor die Verhuring van Munisipale Sale en Fasiliteite” (Policy on the Hiring/Letting of Municipal Halls and Facilities). It regulates how the municipality rents out municipal halls and facilities, including application requirements, prescribed fees and deposits, payment timing, rules for free use, changes/cancellation of bookings, and restrictions such as no subletting without permission. It also sets out the duties and obligations of the hirer (e.g., maintaining cleanliness, not damaging property, complying with instructions and relevant laws) and includes additional sections on inspections, safety, and other operational rules.

What this document offers

Read out of this document by Govermate's AI, in its own words. Each one quotes the line it came from — confirm on the official source before acting.

facility rental opportunityOngoing

Hiring of municipal halls and facilities

The Bergrivier Local Municipality allows members of the public, community groups, non-profits, government departments, and other eligible entities to apply for the rental of municipal halls, clubhouses, and sports and recreation areas for events such as meetings, cultural activities, and recreational gatherings.

Who it is for
members of the public, community groups, non-profit organisations, government departments, trade unions, churches, and ward councillors
How to act on it
Submit a completed application form (Appendix B) and pay the required deposit and fee to the Bergrivier Local Municipality.
Show the line this came from
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free facility access opportunityOngoing

Free use of municipal facilities

Certain groups, including councillors, government departments serving the community, non-profit organisations, funeral services, and others with special written approval, may apply for free use of municipal halls and facilities under specific conditions.

Who it is for
councillors, government departments, non-profit organisations, funeral services, and other groups with special approval
How to act on it
Submit an application using the Free Use Application Form (Appendix E) and obtain written approval from the Municipal Manager or delegate.
Show the line this came from
BYLAE A: AFSLAG EN DIE TOESTAAN VAN GRATIS GEBRUIK VAN MUNISIPALE SALE EN FASILITEITE

Facts

Reference

http://www.bergmun.org.za/sites/default/files/documents/Gewysigde%20Saalbeleid%20goedgekeur%20op%20Desember%202023%20vir%20publikasie%20op%20website.pdf

Parties

Prescribed tariffs set annually by the council, Letting of Municipal Halls and Facilities). It regulates how the municipality

Key Takeaways

  • Organisation: Bergrivier Munisipaliteit (Bergrivier Municipality)
  • Subject: renting/letting municipal halls and facilities (gemeenskapsaal, klubhuis, sport- en rekreasie-area)
  • Legal basis referenced: Wet op Munisipale Stelsels Nr. 32 van 2000; Wet op Munisipale Finansiële Bestuur Nr. 56 van 2003
  • Application must be on required form; applicant signs and is responsible for compliance
  • No booking considered/confirmed until completed application form and required deposit are received
  • Booking approval is at the Municipal Manager’s sole and absolute discretion
  • Prescribed tariffs set annually by the council; changes effective 1 July
  • Deposit and fees are payable upfront; no hiring/seat/tickets/public announcements without full prescribed fee and deposit
  • Free use categories: certain councillors and other specified groups; special written approval required for other categories (e.g., government departments serving the community, non-profit organisations, certain funeral services)
  • Cancellation/changes: 30+ days = full deposit refund; 15–29 days = 50% deposit refund; 15 days or less = no deposit refund
  • No subletting or allowing others to use the facility without prior written permission of the Municipal Manager or delegate
  • Hirer duties include inspection before use, keeping facility clean/hygienic, not hanging/attaching materials without permission, and not damaging/altering installations
  • Bergrivier Munisipaliteit
  • Munisipale Bestuurder (Municipal Manager)
  • Gemagtigde amptenare (Municipal Manager and delegate)
  • Raadslede (councillors)
  • Wyksraadslede (ward councillors)
  • Regeringsdepartemente (government departments)
  • Nie-Winsgewende organisasies (non-profit organisations)
  • Vakbonde (trade unions)
  • Kerke (churches)
  • Parlementslid (Member of Parliament)
  • Gemagtigde amptenaar (authorised official)