Govermate logoGovermate
Back to opportunities
DocumentNot applicable2 of 2 opportunities in this document openPolicy

Petty Cash beleid

Bergrivier Local MunicipalityRef: http://www.bergmun.org.za/sites/default/files/documents/l%20-%20Petty%20Cash%20beleid.pdf

Official source

Source domain: bergmun.org.za

Collected on 5 August 2026

Always confirm details on the official source before acting.

What this means

This document is the Bergrivier Municipality’s Petty Cash Policy for the 2025/2026 financial period, revised in March 2025. It sets out the regulatory basis (MFMA and Municipal Supply Chain Regulations) and defines objectives, responsibilities, and controls for using petty cash floats. The policy limits petty cash purchases by amount and purpose, prohibits certain uses (e.g., loans, employee remuneration, capital items), requires secure storage and reconciliation, and specifies how cash purchase claim forms and sub-advances/out-of-pocket reimbursements must be documented and authorised.

What this document offers

Read out of this document by Govermate's AI, in its own words. Each one quotes the line it came from — confirm on the official source before acting.

expense reimbursementOngoing

Out-of-Pocket Payment Reimbursement

Reimbursement for personal funds spent on official municipal business. Requires original receipts, completed forms, and authorisation by a financial delegate who is not the purchaser.

Who it is for
municipal employees
How to act on it
Submit a completed cash purchase claim form with original receipts to the financial delegate for authorisation.
Show the line this came from
5.7 Out-of-Pocket Payments
cash allocationOngoing

Petty Cash Float

A small amount of cash allocated to departments or staff for minor, urgent purchases that cannot be paid electronically. It is used for expenses under R3,000 and requires proper documentation and reconciliation.

Who it is for
municipal departments, authorised staff members
How to act on it
Apply through the Financial Delegate and obtain a petty cash float after approval. Must be stored securely and reconciled regularly.
Show the line this came from
5.3 Establishing and Operating a Petty Cash Float

Facts

Reference

http://www.bergmun.org.za/sites/default/files/documents/l%20-%20Petty%20Cash%20beleid.pdf

Amounts

R 500, R 3 000, R 5 000

Key Takeaways

  • Organisation: Bergrivier Municipality
  • Document: Petty Cash Policy 2025/2026
  • Revised: March 2025
  • Regulatory framework: MFMA (Act 56 of 2003), Municipal Supply Chain Regulations (Section 15), Treasury regulations (Section 13(1))
  • General purchase limits: up to R500 for individual cash purchases (where other departments’ floats are used); up to R3 000 when claimed from Financial Services Petty Cash Float; Mayor’s office up to R5 000
  • Mayor’s office once-off payment: above R500 but not exceeding R2 000 (requires written community request/program or written Mayor request; evidence and receipts/signatures required)
  • Prohibited uses: loans to any person; payment of personal remuneration to employees; purchase of capital items
  • SCM database purchases allowed only if individual purchase/event is < R250 and monthly submissions are made to the CFO (and director confirms supplier rotation); not allowed for capital items or fuel
  • Security requirements: petty cash tin locked at all times; two-key system for locked box (one on responsible officer, one sealed in office safe for emergencies); keys must not be left in locks
  • Sub-advances: only one advance per person at a time; must be accounted for within 24 hours with original receipts/documentation; otherwise buyer liable to repay immediately or deduction from next salary
  • Documentation/authorisation: original receipts/valid documentation required; financial delegate cannot authorise a claim where they are the purchaser
  • Bergrivier Municipality
  • Accounting Officer (Municipal Manager)
  • Chief Financial Officer (CFO)
  • Assistant Accountant: Creditors
  • Assistant Accountant: Accounts Payable
  • Officer in Charge of Petty Cash
  • Financial delegate
  • Mayor
  • Supply Chain Management (SCM) Office
  • Director (responsible for confirming supplier rotation)