Govermate logoGovermate
Back to opportunities
DocumentClosedpublication

Annexure B Invoice Requirements

HealthRef: HP04-2026ONC/01

Official source

Source domain: health.gov.za

Collected on 1 August 2026

Always confirm details on the official source before acting.

Our copy (archived 1 August 2026)Official source

What this means

This document is Annexure B: “Invoice Minimum Data Requirements: Data Dictionary” for the contract titled HP04-2026ONC/01, covering the supply and delivery of oncology and immunological agents/products to the Department of Health for the period ending 31 December 2028. It specifies the mandatory data fields that must appear on all invoices for products delivered under the contract, including invoice header types (tax invoice, supplier copy, customer copy), supplier and contact details, “Deliver To” information, invoice and order details, invoice line item details (including barcodes, batch and expiry lines, and VAT-inclusive unit pricing), summary totals, and proof-of-delivery (“Goods Received By”) fields. It also states formatting requirements such as VAT-inclusive unit price to four decimal places and totals to two decimal places.

What this document offers

Read out of this document by Govermate's AI, in its own words. Each one quotes the line it came from — confirm on the official source before acting.

contract invoicing compliance requirementOngoing

Submit invoices that meet the contract’s minimum data requirements (invoice data dictionary)

Suppliers delivering oncology and immunological agents/products under contract HP04-2026ONC/01 must ensure every invoice includes the mandatory minimum data fields described in this annexure, including invoice header type, supplier and contact details, deliver-to information, invoice and purchase order details, line-item details, totals, and proof-of-delivery fields, with specified formatting for VAT-inclusive unit prices and totals.

Who it is for
suppliers invoicing the Department of Health for products delivered under contract HP04-2026ONC/01, and the facilities/debtors processing those invoices
How to act on it
Prepare and submit invoices for products delivered under the contract so that they include all the minimum data fields and formatting requirements described in this annexure.
Show the line this came from
The following fields described in the minimum data requirements described must be included on all invoices for products delivered in terms of this contract.
How to apply

Facts

Reference

HP04-2026ONC/01

Key Takeaways

  • Contract/reference: HP04-2026ONC/01
  • Subject: Supply and delivery of oncology and immunological agents/products to the Department of Health
  • Period ending: 31 December 2028
  • Annexure B: Invoice Minimum Data Requirements (Data Dictionary)
  • Invoices must include specific mandatory fields for header, supplier, deliver-to, invoice/order, line items, totals, and proof of delivery
  • Unit price (VAT inc) must be to 4 decimal places; totals (ex VAT, VAT amount, total) to 2 decimal places
  • Line items must separate batch numbers and expiry dates onto separate lines when multiple exist
  • Department of Health (NDoH)
  • Supplier
  • Authorised distributor
  • Facility
  • Pay office / Invoice To entity
  • Debtors department
  • Goods Received By person (facility staff)

Dates

Closing Date

31 December 2028