DocumentOngoingPublication

Annexure B Invoice Requirements

HealthRef: HP04-2026ONC/01

Official source

Source domain: health.gov.za

Collected on 1 August 2026

Always confirm details on the official source before acting.

What this means

This document is Annexure B: “Invoice Minimum Data Requirements: Data Dictionary” for the contract titled HP04-2026ONC/01, covering the supply and delivery of oncology and immunological agents/products to the Department of Health for the period ending 31 December 2028. It specifies the mandatory data fields that must appear on all invoices for products delivered under the contract, including invoice header types (tax invoice, supplier copy, customer copy), supplier and contact details, “Deliver To” information, invoice and order details, invoice line item details (including barcodes, batch and expiry lines, and VAT-inclusive unit pricing), summary totals, and proof-of-delivery (“Goods Received By”) fields. It also states formatting requirements such as VAT-inclusive unit price to four decimal places and totals to two decimal places.

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contract invoicing compliance requirementOngoing

Submit invoices that meet the contract’s minimum data requirements (invoice data dictionary)

Suppliers delivering oncology and immunological agents/products under contract HP04-2026ONC/01 must ensure every invoice includes the mandatory minimum data fields described in this annexure, including invoice header type, supplier and contact details, deliver-to information, invoice and purchase order details, line-item details, totals, and proof-of-delivery fields, with specified formatting for VAT-inclusive unit prices and totals.

Who it is for: suppliers invoicing the Department of Health for products delivered under contract HP04-2026ONC/01, and the facilities/debtors processing those invoices
How to act on it: Prepare and submit invoices for products delivered under the contract so that they include all the minimum data fields and formatting requirements described in this annexure.

Facts

Reference

HP04-2026ONC/01

Key Takeaways

Contract/reference: HP04-2026ONC/01
Subject: Supply and delivery of oncology and immunological agents/products to the Department of Health
Period ending: 31 December 2028
Annexure B: Invoice Minimum Data Requirements (Data Dictionary)
Invoices must include specific mandatory fields for header, supplier, deliver-to, invoice/order, line items, totals, and proof of delivery
Unit price (VAT inc) must be to 4 decimal places; totals (ex VAT, VAT amount, total) to 2 decimal places
Line items must separate batch numbers and expiry dates onto separate lines when multiple exist
Department of Health (NDoH)
Supplier
Authorised distributor
Facility
Pay office / Invoice To entity
Debtors department
Goods Received By person (facility staff)