DocumentClosedrfq

Independent Development Trust rfq

Independent Development TrustRef: https://idt.org.za/wp-content/uploads/2026/07/PROCUREMENT-FOR-ELECTRONIC-MEETING-MANAGEMENT-SYSTEM-FOR-23-LICENSES-FOR-THE-PERIOD-FOR-3-YEARS-.pdf

Official source

Source domain: idt.org.za

Collected on 29 July 2026

Always confirm details on the official source before acting.

Our copy (archived 29 July 2026)Official source

What this means

This document is a South African government Request for Quotation (RFQ) issued by the Independent Development Trust (IDT) for the procurement of an electronic meeting management system (board portal) for 23 licenses over a 3-year period. The RFQ specifies detailed functional requirements (secure access, scheduling, meeting packs, annotations, remote sign-off, knowledge management, training/support, offline access, virtual rooms, and minute-taking) and lists required deliverables and information security measures. Quotations must be emailed to quotations@idt.org.za by 28 January 2026 at 12:00pm, with compulsory returnable documents including a National Treasury Central Supplier Database number, SARS tax compliance PIN, and a completed SBD 4 form. The RFQ also states that SCM queries go to Juniorm@idt.org.za and technical queries to Molly@idt.org.za, and that the IDT may withdraw or cancel the RFQ without prior notification.

What this document offers

Read out of this document by Govermate's AI, in its own words. Each one quotes the line it came from — confirm on the official source before acting.

request for quotation for IT services/licensesClosed

RFQ: Procurement for Electronic Meeting Management System for 23 licenses for 3 years

The Independent Development Trust (IDT) invites quotations for a locally based electronic meeting solution (board portal) to manage its Board and Committee meetings, including electronic distribution of meeting packs to devices, secure governance tools, and online minutes/action lists/decisions with electronic signature. Quotations must be emailed to quotations@idt.org.za by the stated closing date/time and must include the compulsory returnable documents listed in the RFQ.

Who it is for: suppliers/bidders who can provide the electronic meeting management system and submit an RFQ response
How to act on it: Email your quotation to quotations@idt.org.za on or before the closing date and time, and include the compulsory returnable documents (CSD number, company name, SARS tax compliance PIN with valid letter, and completed/signed SDB 4).
Closes: 28 January 2026

Show the line this came from

Request for Quotation RFQ Number: IDT-HO - TRUST SECRETARIAT - 19 JANUARY 2026 Description: PROCUREMENT FOR ELECTRONIC MEETING MANAGEMENT SYSTEM FOR 23 LICENSES FOR THE PERIOD FOR 3 YEARS Closing Date and Time: 28 January 2026 @12:00pm Submission of Quotations: All quotations must be emailed to quotations@idt.org.za on or before the closing date and time stipulated above. All quotations received after the closing date and time will not be considered.

How to apply

Facts

Reference

https://idt.org.za/wp-content/uploads/2026/07/PROCUREMENT-FOR-ELECTRONIC-MEETING-MANAGEMENT-SYSTEM-FOR-23-LICENSES-FOR-THE-PERIOD-FOR-3-YEARS-.pdf

Key Takeaways

RFQ Number: IDT-HO - TRUST SECRETARIAT - 19 JANUARY 2026
Subject: Electronic meeting management system (board portal) for 23 licenses
Period: 3 years
Closing Date/Time: 28 January 2026 @ 12:00pm
Submission email: quotations@idt.org.za
Compulsory returnable documents: CSD number, company name, SARS tax compliance PIN (valid letter), completed and signed SDB 4
SCM queries email: Juniorm@idt.org.za
Technical queries email: Molly@idt.org.za
No query allowed 12 hours prior to closing
IDT may withdraw/cancel RFQ without prior notification
Independent Development Trust (IDT)
Minister of Public Works and Infrastructure
Board of Trustees of the IDT
National Treasury
SARS
Competition Commission
National Prosecuting Authority (NPA)
Juniorm@idt.org.za
Molly@idt.org.za
quotations@idt.org.za

Dates

Closing Date

28 January 2026