DocumentOngoingPublication

Annexure B Invoice Requirements

HealthRef: https://www.health.gov.za/wp-content/uploads/2026/01/4.-HP12-2027LQ_Annexure-B_-Invoice-requirements_16-January-2026.pdf

Official source

Source domain: health.gov.za

Collected on 25 June 2026

Always confirm details on the official source before acting.

What this means

This document is Annexure B: “Invoice Minimum Data Requirements” (Data Dictionary) for a contract to supply and deliver pharmaceutical liquids, alcohol, and glycerine to the Department of Health for the period 01 February 2027 to 31 January 2030. It specifies the mandatory fields that must appear on all invoices, including invoice header types (tax invoice, supplier copy, customer copy), supplier and delivery (“Deliver To”) details, invoice and purchase order references, invoice line item data (including barcodes, batch/expiry, quantities, and VAT-inclusive unit prices), and proof-of-delivery (“Goods Received By”) information. It also defines required totals (ex VAT, VAT amount, and total) and invoice-to/pay office details.

What this document offers

Read out of this document by Govermate's AI, in its own words. Each one quotes the line it came from — confirm on the official source before acting.

contract invoicing compliance requirementOngoing

Invoice submission opportunity with mandatory minimum data requirements

Suppliers delivering pharmaceutical liquids, alcohol, and glycerine to the Department of Health under the contract must include the specified minimum data fields on all invoices (including the correct invoice header type, supplier and delivery details, purchase order references, invoice line item barcode/batch/expiry/quantities, VAT totals, and proof-of-delivery information).

Who it is for: suppliers delivering products under the Department of Health contract for this period
How to act on it: Prepare and submit invoices that include all the minimum required fields described in this Annexure B data dictionary (including invoice header type, supplier and Deliver To details, purchase order references, invoice line item data, totals, and goods received/proof-of-delivery fields).

Facts

Reference

https://www.health.gov.za/wp-content/uploads/2026/01/4.-HP12-2027LQ_Annexure-B_-Invoice-requirements_16-January-2026.pdf

Key Takeaways

Contract subject: supply and delivery of pharmaceutical liquids, alcohol, and glycerine to the Department of Health
Contract period: 01 February 2027 to 31 January 2030
Annexure B: Invoice Minimum Data Requirements (Data Dictionary)
Invoices must include one of: Tax Invoice (original), Copy Tax Invoice (Supplier Copy), Copy Tax Invoice (Customer Copy)
Supplier information required: supplier logo, supplier name (as per contract), NDoH supplier code, CSD registration number (MAAA), company registration #, VAT #
Deliver To fields required: account number, facility name, demander code, MHFL number, delivery address, delegated receiver name/rank, phone
Invoice details required: invoice number, invoice number barcode (1D), invoice date, page number
Order details required: purchase order number (only one per invoice), purchase order barcode (1D), order captured date, special instruction notes
Invoice line requirements: item barcode (EAN-13), generic product description, brand name/contract addendum and item number format, quantity ordered/supplied, batch number (separate line per batch), expiry (separate line per expiry), unit price (VAT inc) to 4 decimals, total per line
Summary totals required: total ex VAT (2 decimals), VAT amount (2 decimals), total (ex VAT + VAT, 2 decimals)
Goods received/proof of delivery required: date received, name print, PERSAL #, signature, number of cartons received, facility stamp space, GRV number, claim reference number (if relevant)
Department of Health (NDoH)
Supplier
Authorised distributor
Facility (as per Purchase Order)
Pay office / Invoice To entity
Debtors department (public sector queries/returns)
Goods Received By person (PERSAL #)