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RFP 21/22/21 - Cash Reconciliation Specification (Annexure D) - South African Post Office

South African Post Office SOC LimitedRef: MANAGER WITH 4 YEARS

Official source

Source domain: etenders.gov.za

Collected on 17 June 2026

Always confirm details on the official source before acting.

Our copy (archived 24 July 2026)Official source

What this means

This document is a South African Post Office (SoC) Limited Request for Proposal (RFP) titled “End to end process for cash reconciliations and recoveries” (RFP /2021/21). It sets out the background, objectives, scope of work, detailed deliverables, and bid requirements for appointing a service provider to manage cash reconciliation, cash management, audit issue resolution, and forensic recovery of unreconciled/unre-banked funds for up to 12 months. It also specifies minimum bidder resources and experience, criminal clearance requirements, a fee condition tied to completion of outstanding reconciliations and recovery of outstanding funds into SAPO’s bank account, and evaluation/gatekeeper criteria including pricing schedule (Annexure F), CSD report, tax compliance (SARS PIN), and B-BBEE documentation.

Facts

Reference

MANAGER WITH 4 YEARS

Parties

B-BBEE verification agency

Key Takeaways

  • Organisation: South African Post Office (SoC) Limited (SAPO)
  • RFP reference: RFP /2021/21
  • Subject: end-to-end process for cash reconciliations and recoveries (Annexure D: Cash Reconciliation Specification)
  • Appointment duration: not exceeding 12 months
  • Past reconciliation periods required: 2017/2018, 2018/2019, 2019/20 financial years
  • Current reconciliation period required: 2021/2022 FY
  • Deliverables include: daily/weekly/monthly reconciliation reports, process design/implementation, automation recommendations, training, and end-to-end process flow with responsibility matrix
  • Forensic/recovery: identify and recover funds not re-banked by SAPO branches and by service providers/third parties
  • Audit: resolve all audit findings relating to bank reconciliations
  • Fee condition: contingent on completion of all outstanding reconciliations and recovery of all outstanding funds reflected in SAPO’s bank account
  • Project plan: to be provided and finalized with SAPO within seven days of being appointed
  • Compulsory briefing session: attendance required for all interested bidders
  • Minimum resources: Project Manager with 4 years’ project management experience; six Team Leaders each with 2 years’ experience
  • Criminal clearance: proof required for assigned resources before assignment to SAPO
  • Gatekeeper/evaluation: completed pricing schedule (Annexure F), full CSD report, SARS tax PIN for tax compliance, and B-BBEE status documentation
  • South African Post Office (SoC) Limited (SAPO)
  • SARS
  • B-BBEE verification agency accredited by SANAS
  • SANAS
  • Commissioner of Oaths
  • CSD (Central Supplier Database)
  • Bidders (unnamed)