DocumentOngoingReport

MP315 TRAVEL ALLOWANCE POLICY 2026-27

Thembisile Hani Local MunicipalityRef: https://www.thembisilehanilm.gov.za/sites/default/files/MP315_TRAVEL%20ALLOWANCE%20POLICY%202026-27.pdf

Official source

Source domain: thembisilehanilm.gov.za

Collected on 28 June 2026

Always confirm details on the official source before acting.

What this means

This document is the Travel Allowance Policy for Thembisile-Hani Local Municipality for the 2026/27 financial year. It sets uniform rules for councillors, senior managers, and qualifying employees on transport allowances (up to 20% of annual total remuneration package or up to 20% of annual basic salary) and on reimbursement for official travel based on approved kilometre allocations, logbooks acceptable to SARS, and tariffs prescribed by the national Department of Transport. It also specifies qualification requirements, approval and claim procedures, control measures (including stopping allowances, recovering overpayments, and potential disciplinary/fraud actions), and the roles of the Municipal Manager, HR, Finance, and Head of Corporate Services. The policy becomes effective once recommended by the Local Labour Forum and approved by Council, and non-compliance is treated as misconduct under the Code of Conduct.

What this document offers

Read out of this document by Govermate's AI, in its own words. Each one quotes the line it came from — confirm on the official source before acting.

reimbursement claim for official travelOngoing

Claim reimbursement for official distances travelled (in addition to travel allowance)

Councillors, senior managers, or employees may claim reimbursement from the Municipality for official distances travelled, and those distances are reimbursed using the applicable tariffs prescribed by the national Department of Transport.

Who it is for: councillors, senior managers, or employees of the Municipality who travel on official distances
How to act on it: Claim from the Municipality for official distances travelled; reimbursement is based on the applicable tariffs prescribed by the national Department of Transport.

Show the line this came from

In addition to the travel allowance as provided for under clause 7.1 above, a councillor, senior manager or employee may claim from the Municipality for official distances travelled.

Facts

Reference

https://www.thembisilehanilm.gov.za/sites/default/files/MP315_TRAVEL%20ALLOWANCE%20POLICY%202026-27.pdf

Key Takeaways

Organisation: Thembisile-Hani Local Municipality
Policy title: Travel Allowance Policy 2026/27
Transport allowance cap for councillors/senior managers: not more than 20% of annual total remuneration package
Transport allowance cap for qualifying employees: up to 20% of annual basic salary for purchase/use of private vehicle for official duties
Requirements for those receiving/including travel allowance: suitable vehicle, SARS-acceptable logbook of official/private kilometres, inclusion in IRP5, accounting to SARS
Reimbursement for official distances: reimbursed using national Department of Transport tariffs
Monthly kilometre allocation: fixed allocation paid per kilometre per month as determined by Council or SALGBC
Claims above allocation: require officially approved log sheets; reimbursed up to Council/SALGBC ceiling using applicable tariffs/formula
Reimbursement intervals: 150 km starting point, increasing by 50 km intervals up to Council/SALGBC ceiling
Official business travel excludes commuting between residence and ordinary place of work
Ordinary place of business rules for councillors based on office/ward deployment
Travel reimbursement eligibility: only if travel allowance is included/received as specified
Pre-approval required for official travel before claiming reimbursement
Proof required: SARS-acceptable logbook/log sheet and supporting documents
Claims submission: prescribed claim form to salaries/payroll section of Finance or delegated official within predetermined dates
Payment timing: reimbursed/paid with the next salary
Control measures: allowance stopped if vehicle not available; overpayment recovered; disciplinary action/capacity proceedings; continued non-compliance may be charged as fraud
Policy implementation condition: recommended by Local Labour Forum and approved by Council
Thembisile-Hani Local Municipality
Municipal Council
Local Labour Forum
Municipal Manager
Human Resource Management
Chief Financial Officer
Head of Corporate Services
Finance department (salaries/payroll section)
South African Revenue Service (SARS)
National Department of Transport
South African Local Government Bargaining Council (SALGBC)
Labour Relations Act (as referenced legislation)